Visualize this possible scenario:
You are the team lead of your process.
An important client visit is scheduled for the next day.
Your manager has to give a presentation detailing the entire process, in order to attract client investment for future projects.
And DISASTER strikes!
The manager has become indisposed due to a sudden illness, accident or pressing family matters. The onus is now upon you to deliver the presentation!
Panic sets in. You have less than 24 hours to prepare the presentation, and even fewer to rehearse for it.
What should be done?
Here are some effective tips to help you out:
1. Find the crux of the presentation and make short notes on the same
Due to the lack of time, there is no way you will be able to explain the presentation in detail. If you understand your process well, then note down the major talking points and create short notes on the same. You can refer to them whenever you feel there is something you don’t recall properly. The key points should cover all the core details of your presentation.
2. Rehearse with comfortable information
What does this mean? Since time is scarce, you should work with the information you feel comfortable with. Don’t delve deep into intricate and technical details because there is a high possibility that you could fumble or cut a sorry figure while attempting to explain the same. Rehearse with this information several times with your team.
3. Prepare short slides
This is a no-brainer. Any text-heavy slide will not only alienate the audience, but also become overwhelming to present. Keep your slides simple, preferably with a single image and some text with high recall value. E.g. “Most profitable quarter in last five years”.
4. Prepare a powerful start and ending
Though your presentation should go well if you prepare it as per the above points, there is a chance it could go south if the client asks a difficult question out of the blue. To offset any damage, make sure you end on a convincing note.
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